What is a training agreement? 

A training agreement is a document that outlines the nature of your internship or placement. It is typically issued by your current or former university or educational institution, serving as proof that the internship is a part of your studies and relevant to your education. The agreement is signed by the sending institution (university), the receiving company, and you, the intern. Please note that Piktalent does not provide training agreements; this article is for informational purposes only.

Whether you are currently studying or a recent graduate, many countries may require you to obtain a training agreement from your university or private academic school. 

What should a training agreement include?

Training agreements typically include, but are not limited to, the following points:

Students

Terms and conditions of the internship

In this section, the training agreement typically includes the following terms and conditions:

• Duration and schedule of the internship: The period of time for which the internship will take place and the agreed-upon work schedule are specified.
• Remuneration or compensation: It is indicated whether the intern will receive any financial compensation for their participation in the internship and the details of how and when this compensation will be provided.
• Rights and responsibilities of the intern: The obligations and duties of the intern during the internship are outlined, including confidentiality, compliance with company rules and regulations, and the completion of assigned tasks.
• Rights and responsibilities of the company: The company’s responsibilities and obligations towards the intern are specified, such as providing a safe working environment and offering support and guidance.
• Confidentiality: The agreement includes provisions regarding the confidentiality of any information the intern may have access to during the internship and restrictions on the disclosure of such information.
• Termination or premature ending: Procedures and conditions for canceling or ending the internship earlier than planned are outlined in case the need arises.
• Signatures and dates: The training agreement must be signed by all parties involved, including the intern, the sending institution, and the receiving company. The starting and ending dates of the internship are also indicated.

It is important to note that the specific requirements and contents of a training agreement may vary depending on the country, the educational institution, and applicable regulations. Therefore, it is advisable to consult with the relevant entity to ensure compliance with specific requirements.

Please find some samples of training agreements from official institutions:

• • Erasmus agreement
  • Bocconi University agreement
  • Dortmund University agreement

    Please note that these are public links, and we do not claim any ownership or rights over these documents.

Updated Guide for Non-EU Students on Internship Regulations in Spain (2024)

In response to evolving global educational needs, Spain has continued to adapt its regulations concerning internships for non-EU students. As of August 31, 2019, a significant update has made internships in Spain more accessible for non-EU students. If you are currently a university or master’s student or have graduated within the last two years, and wish to pursue an internship related to your field of studies, you no longer need a training agreement signed by a university. This change aims to facilitate hands-on learning experiences directly connected to your academic or professional background.

1. Student Visa and NIE Number: Non-EU students aiming for internships longer than 90 days need a student visa and an NIE (Número de Identificación de Extranjero). The visa process demands several documents, including an acceptance letter or authorization for residence and internship, proof of financial means (at least €600 per month), health insurance, and possibly a medical certificate. It’s recommended to start the application process three months before the internship start date​​.

2. TIE and Social Security Registration: Upon arrival in Spain for internships exceeding six months, non-EU students must apply for a TIE (Tarjeta de Identidad de Extranjero) within 30 days. This residency permit is crucial for legal stay and must be renewed annually. For paid internships, registering with Spanish Social Security is mandatory, and private health insurance meeting government regulations is required for all internships​.

3. Internship Application Process: To engage in an internship, students must be enrolled in an educational institution and secure approval from both the university and the company. This involves a Learning Agreement signed by all parties. Methods to find internships include networking, direct applications, university partnerships, and online platforms like LinkedIn, Primer Empleo, and Erasmusintern.org​.

4. Cultural and Language Integration: While English may suffice in some settings, Spanish proficiency is encouraged to enrich the experience. Spain offers a culturally rich environment for personal and professional growth, with cities like Madrid, Barcelona, and Valencia providing numerous opportunities​.

These regulations aim to streamline the internship process for international students, fostering an enriching learning and cultural exchange environment. Prospective interns are encouraged to consult the official website of the Spanish Ministry of Foreign Affairs or the nearest Spanish consulate for the most current and detailed information.