KA122 Mobility Projects for Hosting Institutions in 2026

KA122 Mobility Projects place hosting organisations at the heart of Erasmus+ mobility, enabling high-quality learning experiences across Europe and the USA. A strong hosting offer supports partner institutions’ learning outcomes while expanding your own international reach.

• Benefit from a structured framework to host students and staff with defined supervision, facilities, and learning opportunities.
• Strengthen international networks that support research, innovation, and curriculum development.
• Enhance staff development and teaching capacity through cross-border exchanges.
• Strengthen visibility and strategic positioning within your region and sector.
• Contribute to inclusive mobility by planning accessible, safe, and supportive learning environments.

Your hosting capacity should align with strategic goals, institutional capacity, and the needs of partner institutions. Start with a clear value proposition and a realistic plan for supervision and outcomes.

1. 1
   Inventory hosting capacity

   Assess supervision capacity, facilities, language support, and accessibility.

2. 2
   Design KA122 offers

   Define mobility types you can host and the learning outcomes you can guarantee.

3. 3
   Partner outreach

   Map potential sending institutions and establish initial contact mechanisms.

KA122 Mobility Projects

Erasmus+ action enabling mobility of learners and staff between participating organisations.

Hosting institution

A partner organisation that receives learners or staff under KA122.

Learning Agreement

A document describing expected learning outcomes, supervision, and assessment for a participant.

To participate in KA122 as a hosting organisation, you must meet criteria defined in the Erasmus+ Programme Guide and establish robust collaboration with sending partners.

• Be recognised as a legal entity able to sign grant agreements and mobility contracts.
• Demonstrate capacity to supervise, assess, and recognise learning outcomes.
• Have formal cooperation arrangements with at least one sending institution in an eligible programme country.
• Maintain appropriate safeguarding, equal opportunity, and accessibility policies.
• Provide accurate reporting and financial management for the project period.

Clarity on roles and governance reduces risk and helps partners align expectations from the outset.

1. 1
   Confirm eligibility

   Verify legal status, capacities, and partnership readiness.

2. 2
   Establish governance

   Assign clear responsibilities for coordinating mobility, finance, and reporting.

3. 3
   Formalise partnerships

   Create or renew cooperation agreements with sending institutions.

4. 4
   Set up implementation processes

   Define supervision, learning agreements, and recognition procedures.

Beneficiary

A participant in KA122 receiving support through the funding mechanism.

Partner organisation

An organisation that collaborates with the hosting institution in the project.

Funding under KA122 is organised around unit costs and project grants that cover mobility activities. Amounts are defined in the Erasmus+ Programme Guide and are updated yearly.

• Unit costs vary by country and activity, and are defined in the grant agreement.
• Funding typically covers travel, subsistence, and some mobility-related costs; indirect costs rules apply.
• Financial management must follow the rules set in the grant agreement and reporting obligations.
• Budget planning should anticipate variations by participant group and duration, as defined in the project grant terms.
• Co-financing is not typically a requirement beyond ensuring compliance with funding rules.

Work with your finance team early to map eligible costs, plan cash flows, and ensure auditable accounts.

1. 1
   Identify mobility types

   Choose which mobility activities you will sponsor.

2. 2
   Check unit costs rules

   Review how costs are calculated for your country and activity.

3. 3
   Draft a funding plan

   Outline budget lines for participants, staff, and indirect costs.

4. 4
   Prepare financial controls

   Set up reporting templates and audit-readiness processes.

Unit costs

Predefined, fixed amounts used to reimburse mobility-related costs.

Direct costs

Costs directly linked to a mobility activity (e.g., travel, accommodation).

Indirect costs

Flat-rate contribution toward overheads or consortium management, as defined.

KA122 follows an annual cycle. Successful hosting institutions engage early, align with sending partners, and prepare robust project documentation.

• Form a stable partnership with one or more sending institutions early in the cycle.
• Develop the hosting offer and draft the Learning Agreement and supervision plan.
• Submit the application within the defined window through the national agency or the EC platform.
• If approved, sign the Grant Agreement and implement the mobility activities.
• Monitor progress and prepare interim and final reporting and audits.

A proactive, well-documented application reduces evaluation risk and helps safeguard ongoing mobility activities.

1. 1
   Partnership design

   Draft partner agreements and define responsibilities.

2. 2
   Offer development

   Outline mobility types, outcomes, and support structures.

3. 3
   Documentation

   Prepare Learning Agreements, supervision plans, and recognition policies.

4. 4
   Submission

   Submit your application in the annual cycle.

5. 5
   Implementation and reporting

   Carry out activities and complete required reports.

Grant Agreement

Legal document detailing funding, obligations, and reporting rules.

Interim report

Periodic progress report on mobility activities and use of funds.

Quality lies at the core of KA122. You must provide structured learning opportunities, clear supervision, and recognition of learning outcomes.

• Publish and implement a robust Learning Agreement and a suitable mobility agreement.
• Offer appropriate supervision, mentorship, and language support when needed.
• Ensure accessibility, safeguarding, and equal opportunities for all participants.
• Provide clear recognition and credit for completed learning experiences.
• Document progress, outcomes, and feedback for continuous improvement.

A strong quality framework reduces risk, increases partner confidence, and supports successful mobility flows.

1. 1
   Setup supervision and recognition

   Assign supervisors and define recognition pathways.

2. 2
   Learning outcomes alignment

   Ensure outcomes map to curricula and partner expectations.

3. 3
   Safeguarding and accessibility

   Adopt inclusive practices and safety measures for all participants.

4. 4
   Evaluation and feedback

   Implement instruments to capture impact and learnings.

Learning Agreement

Document detailing expected learning outcomes and supervision.

Recognition

Official acknowledgement of learning outcomes within the participant's curriculum.

Logistics determine the participant experience. Thoughtful planning minimizes risk and maximises learning.

• Accommodation and local support for students and staff.
• Health insurance, visa and residence arrangements where applicable.
• Orientation, language support, and safety planning.
• Access to facilities, transport, and remote-learning options if needed.
• Clear points of contact within the host institution.

Effective logistics reduce friction and enable smoother learning journeys for participants and hosts alike.

1. 1
   Plan accommodation and logistics

   Secure housing options, accessibility, and safety measures.

2. 2
   Visa and residence support

   Provide guidance and document templates for necessary permits.

3. 3
   Pre-departure and orientation

   Develop an onboarding plan and initial learning activities.

4. 4
   On-site support

   Assign a mobility coordinator and point of contact.

Mobility Agreement

Document detailing roles, responsibilities, and support during mobility.

Learning outcomes recognition

Process by which host institutions certify and credit learning.

Governance and reporting ensure accountability and continuous improvement. Regular progress checks and a final review are required.

• Provide interim progress reports on mobility activities and use of funds.
• Complete final reports detailing outcomes and impact.
• Maintain auditable financial records and documentation.
• Share lessons learned to inform future cycles.
• Engage in monitoring and quality assurance activities when requested.

A robust reporting culture supports transparency and helps demonstrate the value of mobility for all partners.

1. 1
   Set reporting cadence

   Define interim and final reporting timelines.

2. 2
   Prepare required documents

   Compile progress, financial, and performance data.

3. 3
   Verify compliance

   Ensure alignment with grant terms and funding rules.

4. 4
   Close-out and audit readiness

   Complete close-out activities and prepare for potential audits.

Administrative burden

Documentation and reporting obligations associated with funding.

Audit

Independent review of finances and compliance with grant terms.

A mid-sized university located in Europe expanded its KA122 hosting capacity by building a formal partnership with three sending universities and establishing a dedicated mobility team.

• Step 1: Mapped internal capacity and identified suitable learning areas.
• Step 2: Signed cooperation agreements and created a mobility support team.
• Step 3: Implemented Learning Agreements and a robust onboarding program.
• Step 4: Monitored mobility and integrated outcomes into curricula for recognition.

Key lessons included early partner alignment, clear supervision roles, and ongoing visibility of participant progress to the whole academic community.

1. 1
   Partnership design

   Co-create expectations and governance with sending institutions.

2. 2
   Offer development

   Align host capacity with learning outcomes and curriculum maps.

3. 3
   Implementation

   Deliver supervision, orientation, and recognition activities.

4. 4
   Evaluation

   Collect feedback and integrate improvements for next cycle.

Mobility supervision

Structured guidance and evaluation during the mobility period.

If you’re ready to explore KA122 hosting, start by engaging with your networks and the KA122 offering through official channels. The next step is to connect with sending partners and a KA122-focused hosting page to begin formal discussions.

• Map potential partner institutions and assess mutual learning goals.
• Prepare a concise hosting offer and a draft supervision plan.
• Reach out to sending partners to explore mobility opportunities and schedules.
• Consult your national agency or the KA122 information page for country-specific steps.

Ready to begin? Start with your institution’s KA122 pathway via our institutional resources and contact points. You can begin discussions with a partner now and use the KA122 materials to shape your proposal.

1. 1
   Identify initial partners

   Choose universities or organisations you want to collaborate with.

2. 2
   Create an offers document

   Draft your hosting offer, supervision plan, and recognition pathway.

3. 3
   Initiate contact

   Reach out to potential sending institutions and discuss mobility formats.

4. 4
   Access KA122 resources

   Visit the KA122 hosting pages and the wider Erasmus+ programme materials.