Business Coordinator Internship in Malta

Job Description

Do you have a passion for connecting people, managing projects, and a talent for organisation and communication? Are you fascinated by how departments like HR, marketing, and admin work together to create an efficient, effective business system—especially within the dynamic, multifaceted event industry?

You’re a people person who’s also analytical, adaptable, and eager to learn. Sound like you?

Our collaborator is an event organiser (they are not a bar!) that has been organising a wide variety of regular and special events for the international community in Malta since 2014! Their mission is to help people connect, have fun, and grow. As one of the leading names in Malta’s events industry, they bring energy, passion, and dynamism while maintaining a reputation for being organised, reliable, and effective. Their team is international, young, open-minded, and friendly, fostering a welcoming environment for all. ?

Tasks

The internship consists of two key areas: Event Operations (the on-site action during events) and Lateral Projects (the behind-the-scenes work). Below is a list of the primary responsibilities (though additional tasks may be added or adjusted as needed).

Event Operations:

• Setting up and closing down materials before and after the event
• Welcoming guests, managing registration, data collection, and payments
• Introducing guests and matching them in social groups using their connection formula
• Capturing event photos/videos and creating stories for social media
• Coordinating special activities like games, karaoke, and competitions
• Supporting and leading our excursions
• Coordinating, managing, supporting, and training the team
• Resolving issues with guests, venues, and partners, including reporting and assessment

Lateral Projects (assigned based on the company’s needs, as well as your skills and preferences):

• Admin: material management, purchasing, data analysis, intelligence, data & competition analysis, event transport booking, secretarial, platforms & ticketing management, accounts & bookkeeping.
• Recruitment: screening CVs, scheduling & conducting initial interviews with new applicants, HR files management
• HR-Management: induction & training. roster creation, assessment, disciplinary & policies
• Partners: Meeting partners, communication, presentation B2B, finding new collaborators
• Communication: answering emails, messages, comments in social media, whatsapp groups, FB groups management, community management
• Content Marketing: reels and stories creation, organising, choosing, editing and scheduling content for our social media, performance analysis, drone & camera management
• Creative: artworks creation (e.g. event covers, fliers, info sheets), copywriting (e.g.text for events)
• IT & Digital Marketing: website management & updates, SEO, Google & Meta ads, newsletter
• New events/projects: planning and coordinating new events, projects, policies, systems, guidelines
  
  

LEADERSHIP ROLES: For highly motivated and capable interns, there may be an opportunity to step into an Event Team Leader and/or Department Leader role after gaining sufficient experience. This unique opportunity, (despite still being supported by your mentor in a supervised environment), allows you to develop real managerial and project management skills through delegation and instructing junior interns—tremendously enhancing your professional growth.

Requirements

• Outgoing, extroverted, and energetic personality
• Friendly, empathetic, and customer service-oriented
• Strong communication skills¡
• Team player
• Organized, reliable, and efficient
• Proactive, assertive, with a problem-solving approach
• Ambitious, eager to learn, and open to feedback
• English level of at least B2, preferably
• Knowledge of additional languages is a plus
• Previous experience in a face-to-face customer interaction role is a plus

Conditions

• Gain practical experience with Malta’s number 1 leading international community builder.
• Enjoy a growth-oriented environment with high trust, meaningful responsibilities, and feedback.
• Work in a dynamic, multi-faceted setting—ideal if you’re ambitious and eager to learn.
• Join a mission-driven team where work and passion are one and the same.
• An open-door policy and mentorship program, where you can always voice your opinion and ideas.
• Be part of a fun, friendly, and young international team with many opportunities to meet people.
• We’ll help you navigate your housing search to get settled in Malta.
• Enjoy discounted or free drinks and food while on duty.
• Access all their popular events for free.
• By the end of the internship, a strong boost in soft skills (leadership, communication, organisation), hard skills (from lateral projects), and a solid understanding of the event industry and how business systems work together.